SII REVERTIS SOLUTION, MORE THAN A PRESENTATION OF INVOICES
FULL CYCLE SOLUTION
At the beginning of 2017, the Treasury announced the definitive implementation of the new requirement for the Immediate Supply of Information (SII). This system aims at the continuous declaration of purchase and sales invoices that are registered daily, with such tight time limits that, in reality, it translates into an “On-Line” delivery of information.
As a consequence of this new requirement, the administration departments of the companies were providing additional personnel to be able to manage this new unavoidable requirement. In REVERTIS, conscious of the implications that this situation was supposing for our clients, we launched an internal project to give a complete coverage on this new requirement of the Treasury. Attending to our general philosophy to confront the tasks, we went a step beyond the fulfillment of the regulation, evaluating the impact that the SII would have for the company and contemplating the complete cycle of the processes of record and declaration of invoices, as well as the affectations in the declaration of associated taxes.
As a result, we devised a system that has enabled our clients to comply with the new requirements in a fully automated way and guaranteeing the accuracy of their tax returns, resulting in a reduction over the expected costs and an improvement in the quality of the information and in the internal management processes for the registration of invoices and associated tax returns.
Revertis SII allows you to take the hassle out of managing your tax compliance, while ensuring the accuracy of your monthly or quarterly VAT and tax return processes, as appropriate.
Key Benefits of the Revertis IBS Solution
- Fully automated management, with no staff intervention to comply with invoice uploads to the tax authorities.
- Very easy to install, configure and use.
- Permanent synchronization with the Treasury website, which allows you to have all your information regarding the status and situation of all your invoices directly in Dynamics, without the need to connect to the Treasury website.
- Guarantee of compliance in the processes of registration and declaration of invoices, both for purchases and sales.
- Coverage of the entire national territory, including the specific specifications of the tax offices in Navarre, the Basque Country and the Canary Islands.
- Possibility to add an additional process to download the tax invoices and match with the existing information in AX.
Main features
- Solution applicable to any version of Dynamics, from 3.0 to D365.
- We guarantee the correct operation of the system by means of a permanent remote monitoring by REVERTIS team.
- Integration of the solution into your monthly tax return strategy.
FULLY AUTOMATED MANAGEMENT
With our solution you do not have to worry about adding additional processes or resources for the management of the SII. Our system is prepared to automatically classify the different invoices registered according to the criteria required by the SII (National, Community, rentals, DUA’s, etc….).
We also add the automatic descriptions that you need to indicate if it is a provision of service, delivery of goods, investment goods, etc….. In this way, the registered invoices will arrive to our SII system within Dynamics and from here they will be sent directly to the Treasury. We obtain the acceptance or rejection message from the Treasury and finally we incorporate them in the VAT Book to facilitate the monthly or quarterly tax reconciliation and declaration.
Therefore, no user intervention is required to manage the system, except for the fact, logically, of being aware of possible rejection messages from the Treasury.
COMPLETE SOLUTION, FROM START TO FINISH.
In REVERTIS we have understood that the SII affects not only the sending of registered invoices, but also the way in which taxes are declared. Thus, we cover and automate the whole process, from the registration of the invoices to the emission of the tax declaration, guaranteeing and assuring that the information delivered by the company for its tax declarations is coincident with the previous presentation of the invoices issued to the Inland Revenue.
The solution provided by REVERTIS classifies the registered invoices and sends an exact copy of these to our SII form, leaving them initially in the state “Revised”. Thus, our SII system retrieves these invoices and sends them directly to the Tax Authorities, using the certificate provided by the client, without the need of intervention by the user. These invoices go to Sent and from there to Accepted (or accepted with error) or Rejected, depending on how the Treasury Department responds to our sending. Once the pertinent corrections have been applied, we can resend the corrected invoice for its definitive acceptance on the part of the Internal Revenue Service. Finally, the accepted invoices will automatically pass to the status “Incorporated in the VAT book”, completing now the complete cycle of the solution. Thus, in our circuit, we automatically feed the VAT book form with the invoices approved by the Treasury.
There is no need to manually launch this process. Therefore, the tax declaration that we will make from this form will be automatic and will fully coincide with the tax payment report and with the invoice records sent to the Treasury. It will only be necessary to ensure the result of this report with the accounting records of the VAT accounts and we will be able to present the monthly or quarterly tax with absolute guarantee.
USER-FRIENDLY AND EASY-TO-USE
With our solution you are working all the needs of the SII system from Dynamics, your usual work application. Most of the functions are already automated and you do not need to change application or connect to the Treasury web to check or have to make modifications to the invoices sent. For example, we allow you to directly consult the descriptive response messages delivered by the Treasury directly in our Dynamics solution, without having to open XML files or perform additional searches or processes.
We also enable the invoice to be corrected in our Dynamics solution, in a similar way to how we can act on the Treasury website. Thus, we can adapt any field of the registered invoice to the needs of the Treasury directly in our usual work tool, that is Dynamics, without having to perform complex processes of crediting and re-invoicing and, in any case, always avoiding having to connect to the Treasury website to apply changes, because we maintain at all times a synchronism between Dynamics invoices and what we deliver to the Treasury.
COVERAGE THROUGHOUT THE COUNTRY
If you have delegations or companies with independent NIF in the communities of the Basque Country, Navarra or the Canary Islands, they will be obliged to complete the SII declaration following the rules of the tax office of that community. With our solution you will also have these needs covered, even if in the same Dynamics installation you have different companies or organizational units that operate simultaneously with different SII models.
MAINTENANCE WARRANTY
How could it be otherwise, in REVERTIS we cover the changes and evolutions that may arise by the Treasury on the SII Thus, at present, we have the new version 1.1 released by the Treasury in October 2019. But we are not only limited to cover the needs of SII compliance. We know that compliance with the requirements with the administration is a priority and in REVERTIS we want to help you as much as possible with your compliance and avoid as far as possible any kind of risk.
Thus, we also offer you our monitoring service to give you the peace of mind you need and to be able to assure you constantly that your SII system is active and working properly. Through this service, we can ensure that the communication between your Dynamics system and the Inland Revenue web services that receive the invoices is operational and functioning normally. In the event that this communication system fails for any reason (Treasury service error, Internet downtime, error or service interruption in the client’s own server that handles the shipment, etc. ….), an immediate alert is triggered in our tracking system and our system department will contact you directly to perform the corresponding troubleshooting to restore the situation.
FACILITY FOR ADDING EXTENSIONS
And if all the above is not enough, you can count on the whole REVERTIS team to adapt our solution to your specific needs. For example, if due to the deficient use of a previous incomplete SII system in your company, you find yourself in the situation of having incorrect or incomplete records of previous months’ tax returns, we can use our system in order to remove those incorrect records from the tax website and resend those previous months’ data, according to the content of your tax returns.
Thus, we can offer you this type of massive data processing on invoices already registered and sent in previous months retroactively, in order to properly correct the data available to the tax authorities on your invoices, if you find yourself in this situation. We have also made specific adaptations to download the invoices registered with the tax authorities in order to ensure the consistency of the information between the company’s data in Dynamics and those registered on the Tax Authorities website.
OVERVIEW
With our SII management solution, we guarantee that you will be able to reduce the additional time commitment that compliance with this regulation may entail. In addition, you will not have to worry about the additional internal management and you will ensure that the data presented in your monthly or quarterly declaration are consistent with the sending of invoices that have been made automatically throughout the period. The system is also easily expandable and adaptable to new organizations that you have to add to your system, fulfilling the specifications and particular requirements of each one of the delegations of Treasury in the different national territories, that is to say Basque Country, Navarre and Canary Islands.
And of course, REVERTIS guarantees the maintenance and update of the application to adapt totally to the changes that the own administration or the regulation could be emitting along the time. Finally, remember that in REVERTIS we provide you not only the help and consultancy for the effective implementation of this solution, but also the necessary support that in the day to day your organization may need on concrete or specific situations that may affect you.
Official Partner
